Junior Operations / Administrative Assistant

General

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Remote, Latin America, Philippines

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March 4, 2026
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Location: Latin America, Philippines
Working Hours: 7:00 AM – 3:00 PM Florida time (EST) or 9:00 AM – 5:00 PM Florida time (EST)

We are looking for a detail-oriented and highly organized Junior Administrative Assistant to support daily operational and administrative processes for a HVAC company based in Florida. 

This is an excellent opportunity for an early-career professional looking to grow within a project-driven environment while working with an international team. You will support project coordination, reporting, supplier interactions, procurement-related processes, and documentation management to ensure smooth day-to-day operations.

Responsibilities

  • Register and manage company participation on tender and procurement platforms;
  • Support preparation and submission of documentation for tender participation;
  • Prepare and track mileage reimbursement reports;
  • Open and manage supplier credit accounts;
  • Prepare reports related to tools and equipment usage;
  • Place and track equipment and supply orders;
  • Assist in maintaining accurate office and project documentation;
  • Coordinate with vendors and internal team members;
  • Support day-to-day administrative coordination as needed.

Requirements

  • 1–2 years of relevant experience (administrative support, project coordination, procurement, or similar);
  • Fluent English (written and spoken);
  • Strong attention to detail and high level of accuracy;
  • Analytical mindset with ability to work with reports and documentation;
  • Quick learner who can adapt to new systems and processes;
  • Strong communication skills;
  • Proficiency in document management and digital tools (e.g., Google Workspace, Excel, Trello, ChatGPT etc.);
  • Comfortable working US business hours.

Bonus points for

We offer excellent benefits, including but not limited to

  • Stable full-time remote contract.
  • Opportunity to work with a US-based team;
  • Clear responsibilities and stable workflows;
  • Exposure to project management and procurement processes;
  • Opportunity to grow within a structured and supportive environment.

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