Project Manager Assistant (Part-time)

General

Remote, Eastern Europe

August 11, 2025

Location: Eastern Europe
Employment type:
Part-time

Our client is a Florida-based HVAC company specializing in heating, ventilation, and air conditioning services. We are now looking for a Project Manager Assistant to join the team and support operational and administrative processes.

This is a remote, part-time position, ideal for someone who is highly organized, resourceful, goal-oriented, and committed to solving tasks independently, with the potential to transition into a full-time role based on performance. You will play a key role in managing documentation, communicating with city offices, opening permits, supporting licensing processes, and assisting with phone and email correspondence.

While prior experience in the HVAC industry is a plus, training on industry-specific processes can be provided.

Responsibilities

  • Assist the Project Manager in day-to-day coordination and administrative tasks;
  • Prepare and manage documentation for permits, licenses, and municipal processes;
  • Communicate with clients, contractors, and city offices via phone and email;
  • Track deadlines, manage document flow, and ensure timely follow-up;
  • Maintain organized records and assist in reporting/project tracking;
  • Proactively address minor issues and help drive projects forward.

Requirements

  • Experience in administrative or coordination positions;
  • Fluency in English;
  • Strong organizational skills and attention to detail;
  • Self-management and the ability to work independently without constant supervision;
  • Strong communication and problem-solving skills;
  • Willingness to learn industry-specific processes and terminology;
  • Confidence in handling phone calls and formal correspondence;
  • Proficiency with document management and digital tools (e.g., Google Workspace, Excel, Trello, or similar).

Bonus points for

  • Experience in the HVAC industry.

We offer excellent benefits, including but not limited to

  • People-oriented management without bureaucracy;
  • Flexible schedule within ET Zone;
  • Opportunities for self-realization and professional growth;
  • Friendly and engaging professional team.

Application form

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